Jira Service Management uses this group to manage license allocation. This step is different if you have the improved user management experience. Save a customized space layout as custom template and use it in other spaces for a consistent look and feel.

Confluence: Where can I find a publicly accessible Confluence site? Like page restrictions, you can easily add users and groups and individually define their access. You can also use the Spaces List Macro to display it on a page or in a blog post. This group has the 'Confluence Administrator'global permission. Users in this group count towards the Jira Service Management license. You can customize the space layout so its always easy for users to access what they need most while navigating that space. Youll be redirected to the Groups details page where you can add products to the group and give group members product access.

Make things simpler for other contributors by usingthe Create from Template Macro. TheSort Alphabetically(A-Z) icon only appears next to the parent page if the page family is currently sorted manually. Content marketing, channel marketing, and product marketing spaces all fit neatly under the marketing category. You can change the space layout on a global level and on individual spaces, and you can also make templates to reuse on several spaces. For example, if you assign the label "accounting" to all accounts-related pages on your site, you'll then be able to: Browse all pages with that label in a single space or across the site. They'll be able to make any changes or add comments in Confluence, and let you know when they're done by mentioning you back. Users in the 'administrators' group have product access to Jira products, and therefore, require a Jira license. Find everything a site admin needs to know to keep their Confluence Cloud site running smoothly. Alternatively, you can choose to order a group of child pages alphabetically by choosing theSort Alphabetically(A-Z) icon. Mentioning someone works like a tagthey'll immediately get a notification that they've been mentioned, and can click through to the content. You can change the location of a page within its space, and reorder pages in the hierarchy. ), Users with this permission are considered site administrators for documentation and Support purposes, and they have access to all the products in the site. Some features mentioned in this post are available only on Refined for Confluence Sever and Data Center.

In such way, single space can be in the category for a department or a division in your organization but also part of a product line for example. SeeUpdate product access settingsfor more details. Use Refineds site builder to drag and drop pages into categories and categories into sites. Accept cookies But when you break up your content into multiple pages, knowing who has access to the entire page tree at any point in time can be a complex task if you're dealing with a large document. label) across pages and even spaces.

to display the content users want to find first on site homes, category homes and space homes.

Space admins can link to pages in the space, other related spaces, or relevant external web content as well as reorder the shortcuts as needed. Expand the branches to locate the page you want to move. Alternatively, remove the page restrictions before performing the move.

Powered by Atlassian Confluence andScroll Viewport| This list is in the Spaces menu in the Confluence navigation and in the Space Directory. Some of these spaces fit together under a category. Select theCreate groupbutton to create a new group. Share your site externally with anonymous access, Bypass access restrictions on a page with admin key, Share content externally with public links, Share a space externally with anonymous access, Give access to unlicensed users from Jira Service Management, Get started as Confluence Cloud administrator, Configure the autosave interval for drafts, Configure the recommended updates email notification, Change the look and feel of Confluence Cloud, Use macros to show Confluence content on pages, Insert the recently updated dashboard macro, Use macros to add development info on Confluence pages, Use macros to include media on Confluence pages, Insert the Microsoft OneDrive for Business macro, Use macros to add navigation on Confluence pages, Use macros to add reporting info to Confluence pages, Use macros to add visuals and images to Confluence pages, Review macros only available in the legacy editor, Insert the info, tip, note, and warning macros, Use Microsoft Teams and Confluence together, Subscribe to Team Calendars from third-party calendars, Subscribe to Team Calendars from Apple Calendar, Subscribe to Team Calendars from Thunderbird, Subscribe to Google Calendars from Confluence, Subscribe to Team Calendars from Google Calendar, Subscribe to Team Calendars from Microsoft Outlook, Subscribe to Team Calendars from Apple iOS Calendar, Subscribe to Team Calendars from Google Calendar (Android), Get started with Questions for Confluence, Use automation for Confluence (Premium feature). Team, project and personal spaces are common starting points. For max consistency, create templates for team, personal and project spaces. Confluence: Can I automatically sync offline files to Confluence? Breaking up long content into a page tree, Send read requests to your team and manage confirmations in Confluence. Confluence: How do agile scrum teams benefit from adding Confluence to Jira? Gain control over your employee's Atlassian accounts.

(Full disclosure: Arctic Rim is a fake company we invented for this post (good name, right?) By activating manual category permissions, admins can define who can access each site or category. Few high-level pages can be used to organize other pages hierarchically. Enter theGroups name, add the Groups members, and enter the Group's description. These features will help your team save time and track all the content they care about. Space layouts surround all the pages in a given space. If you have lots of people creating in the same space, things can get messy over time. if you want users to log in and begin at a specific site. A member of the Administrators project role, which allows members to edit project versions and manage project content (delete issues, comments, and manage watchers). This user automatically has full product access but does not count towards your license limit, no matter which groups it is placed in. Remember that you can use spaces on more than one site, if you choose. Add any spaces that you want to be able to navigate to easily to your list of Starred Spaces. Everything created from a Blueprintwill have its own indexin the sidebar, so, for example, if you use theMeeting notes template, you can select "Meeting Notes" in the sidebar to see a list of all the meeting notes pages in your space. Sometimes though, you'll want to change a page's location either while you're creating it, or after it's been created. A member of the 'Users' project role, which allows members to see all project issues (unless protected by a security level) and create new issues. To move a page, you need the following permissions: To move a page into a different space, you also need: If the page has restrictions, and you want to keep the page restrictions in the new location, you'll also need 'Restrict' permission on the space you're moving to. Refineds Content Layout Macro lets you turn parent pages into easy-to-access modules on your site. Kickass confluence instances are easy to use, easy to navigate, easy to maintain, useful across a variety of teams, personalized for the user, and, critically, nice to look at. The default groups in this table may be different for your organization. If you dont want to be tracked, click Don't Track Me. For example, if you have to create a regular report tracking the same criteria, create a template with headings, variable dates, tables, and spaces for any graphics, so that each time all you have to do is input the new data instead of creating the whole report from scratch. Manage your account and permissions in Confluence Cloud. If you mention someone when creating a task, it'll assign that task to them and they can find it in their profile. the 'Browse Users', 'Create Shared Filter' and 'Manage Group Filter Subscriptions' global permissions in Jira. Themes can be applied individually to spaces, categories and sites, or you can keep the same global theme across your site like Arctic Rim. I'm forever trying to capture what makes tech users tick with the simple goal of putting great content in front of the right folks at the right time. How do I help my team stay on top of what's important. Assigns all members the 'Users' project role, which allows members to see all project issues (unless protected by asecurity level) and create new issues. This is because in our day to day, product advocates specialize in specific products. Resend a verification email to a managed account, Update roles and properties for Jira users, Manage Jira Service Management customer accounts, Learn more about managing portal only customers. Access to user management (ability to create new users, assign users to groups, grant product access, etc.). Confluence: How do I create a form in Confluence? Now what? Want someone to look something over, add additional information, or approve anything? Were continuing our investment in Data Center. To add a space to your Starred list, either go to that space and click Star thisSpace,or find it under the space directory and click thestar iconnext to the space name. to change the style and colors of your site. Members of this group count towards the Jira Service Management license. Less important or lower-traffic content can live further down the page and below the fold. You can do that two ways: on the page and around the page. The Jira Administratorsglobal permissions. Under each product page in our space, there are child pages for reports, meeting notes, and projects. Confluence admins are granted the confluence-users default permissions. With the app, you canmanually save versions of your documentsat any point in time and thenapply bulk permission updates to make these versions read-only with just a few clicks: When Confluence's open by default approach isn't enough for your document management process, let Scroll Documents help. let you to define who can see what content sections, categories, and sites. Heres how Arctic Rim built their Confluence site home layout: Heres how Arctic Rim built their product category home layout: There are three easy ways to personalize Confluence: view permissions, start sites and text variables. Many teams need to create snapshots or record milestones of Confluence content in order to support their workflow. The permission to access the Statuspage product and manage user access to pages. You may notice logins by this user even without having raised a support request. Since Confluence pages are open by default, you can think of this subset as the users who are 'permitted' to access the page, rather than a list of users whose accessis restricted an important distinction in the open by default mindset. , admins can define who can access each site or category. Confluence: How do I create multi-page templates?

For example, an admin may have deleted the automatically created jira-software-users-atlassian.com default group, and moved all users to jsw-users-atlassian.com, a new default group.

The page along with any attachments, comments, and child pages is moved to your chosen location.

a member of the 'users' project role, which allows members to see all project issues (unless protected by a security level or a custom project permission scheme) and create new issues. The capabilities and cards available in Space settings depend on your permissions. The users in this group have the Trusted role. Build Confluence content on your own customizable and engaging site.

You might have a space for users on a given team or a space for users working on a given project. The default permissions granted to this group depend on the products you have. Below is a preview of how Arctic Rim built their site navigation for their team site in the Refined Site Builder. This meansyou do not need to organize content hierarchically only in one way. Privacy Statement| You can create categories for spaces which allows you to add multiple labels to each space. 'Jira Users' allows users to log in to Jira. Use the restrictions icon at the top of each Confluence page to define the users or groups who have View and/or Edit access to the content: If this list is empty, then everyone can view and edit the page. Its a hub for news, projects, information and documentation within and across teams. This group is not visible on the Groups page of your site. From the Product roles dropdown for a Product, select a product role. Work with the content modules in the layout editor. By setting up different space layouts you can customize what users see on the space and adapt them for different use cases. 'Bulk Change' allows users to bulk edit issues. Wed like to set cookies to create a secure and effective browsing experience and to understand how you use our site. for Arctic Rim, we were able to make these parent pages and space homes visually pleasing and easy to navigate with icons linking to child pages. To remove users from the group, select the 3 dot icon for a User > Remove member from group > Remove from group to confirm. Compare Refined for Confluence Cloud and Server/Data Center, Start with Confluence basics: spaces and pages, Personalize Confluence for users with permissions, custom welcome messages and more, Step 1: Get organized using Confluence spaces and pages, Step 3: Organize Confluence spaces into categories, Learn how sites can function like instances, organizing users, teams and more, Step 6: Design your site, category and space homepages, Step 7: Personalize the Confluence experience for users. Arctic Rim also wanted a way to separate project content from personal content, so they decided to have two sites. Confluence: How do I upgrade Confluence single server installation to Data Center? Jira-Software-users-atlassian.com) when you invite users to a cloud product. You can also manage watchers for your own space. Themes can be applied individually to spaces, categories and sites, or you can keep the same global theme across your site like Arctic Rim. Arctic Rim chose to visually tie the layout of the site home page in with the global theme. This group is named 'developers' in Jira instances created earlier than February 2014.

But when your team needs to restrict content for whatever reason, this post will help demystify Confluence's permission scheme and show you how to apply more advanced document restrictions when content starts to span multiple pages. Users in the 'administrators' group have product access to Jiraproducts, and therefore, require a Jira license. Tip: Save the custom space layout as a template to replicate it on other space homes. Learn how to create great content and organize it. Using the layout editor, they added a hero image using the navigation highlight module. those submitting service project requests) to any groups. Although there is an element of hierarchy with pages and child pages, you can also use dynamic page displays using labels andmacros to display pages in other units by category (i.e. Select Edit sidebar from the Manage space card. For a large page tree, you'll need an overview of who has access to it who can read, contribute to, and alter its content. The Manage watchers option is only available to administrators of a space. Some features mentioned in this post are available only on Refined for Confluence Sever and Data Center. These are prominent, one-click links with an accompanying icon or photo and a short description. Tip: Match the hero image to your theme using the navigation highlight module in the layout editor. Depending on when you created your site, there might be slight differences in your sites default groups. Drag the page to a new position in the tree. For further details please read our privacy statement. So when the same edit restrictions of a parent page should also apply to the child pages, you need to individually set edit restrictions on all of these pages. Tame the messy trying out the following. See how these advanced document restrictions can work for your team with a free 30-day evaluation license from the Atlassian Marketplace. Legal Notice| Subscribe for regular updates from K15t, including a collection of our popular blog posts and articles, Atlassian tips and tricks, app development and innovations, and more. full of loosely related pages. Use theContent by Label Macroto create a table of contents foryourspace that is organized by label categories. If not, everyone will have permission to edit them. For example, our product advocate team at Atlassian organized its spacesby product(Confluence, JIRA, etc.). Select a group from the list where you want to add or remove users. to define who can see what content on a site, category and layout content sections. Build the site, category, and space navigation using Refineds. Scroll Documents for Confluence enables you to define a page tree as one unit of content a document and perform more advanced document management functionality across these pages: Scroll Documents also provides an advanced restrictions UI to display which users or groups have access to the document, offering full visibility and control. You cancustomize these Blueprintsfor each space. Everything you create in Confluence, from meeting notes to retrospectives and everything in between,takesthe form of either a page or a blog post.

The permission to access the Opsgenie product, which may include creating and editing Opsgenie alerts and schedules. Confluence: What new features will be available when I upgrade from 4.x to 5.x? Get an overview of all the ways you can extend your Confluence content using macros and gadgets. Using our Content Layout Macro for Arctic Rim, we were able to make these parent pages and space homes visually pleasing and easy to navigate with icons linking to child pages. 'Delete' permission on the space you're moving from, and. the permission to create and view Confluence content for the project, create personal and global spaces. Arctic Rim made full use of Refineds Page Templates and Page Macros with the help of our free app for Confluence pages, UI Toolkit. Put that work in Confluence andassign it to them as a task. In regard to spaces and content hierarchy within them, Confluence takes a more dynamic approach to content rather than strictly hierarchical.

If you're creating content that you want to last, and possibly evolve over time, create it as a page. You can determine which items display in the sidebar. Space layouts surround all the pages in a given space. Extend the functionality of Confluence Cloud. Below you can see the structure for their second site, the project collaboration site.

Parent pages keep spaces organized by telling users where to drop new pagesnot to mention they help everyone find what they need easily, especially as the number of pages in your instance grows. Shortcuts are helpful or important pages that members of a space might need to get to often. For instances created before February 2014, this was the default group that new users were added to. The default permissions granted to this group depend on the products you have in your service (for example, if you have Jira products only, the group permissions will include only the Jira product permissions). Start by creating spaces, which are homes for different types of content. Let your collaborators know about what parent pages to create their child pages under, so no content gets lost or misplaced.