After youve registered for training, your current enrollments display in the Training list found on the Dashboard page. Sample attractive property directive. Please note the following when picking up items from the UF Surplus Warehouse: Departments can also utilize the UF Property Swap Listserv, which is open to all faculty and staff and is used to find a home for unneeded UF furniture. (352) 392-3261, Asset Relocations, Transfers, and Dispositions, Capital and Attractive Livestock Directive, Sign up for the UF Property Swap Listserv, Environmental Health and Safety Insurance Coordinator, Relocating Capital Assets and Attractive Property, Departments will need to record the disposal of federal property in myAssets, Special allowances are made for property located outside of Alachua County. University of Florida
Fill out body of email with information about your item, including number of items, size/dimensions, color, condition, etc. This directive establishes the proper methods of sending items to UF Surplus using the Surplus Pick-Up Request. Required training: PST501 Property 101 and PST502 myAssets, Alternate Departments are encouraged to have alternates for both the Property Custodian and Departmental Contact in case the primary PC or DC are unavailable. Asset Management provides support services to the University community to facilitate the management and disposal of tangible personal property UF possesses. In many cases, prior approval must be received. In addition, Asset Management provides oversight of toll charges. UF Asset Management website Items are verified by an annual physical inventory. Main Menu > My Self Service > Training and Development > myTraining. The Departmental Contact must initiate a request to pre-authorize a UF Warehouse User in myAssets. Gainesville, FL 32611
Instructions for Running Transaction Detail by Account Code Report The myInventory app is the easy to use tool to complete physical inventory. It can be downloaded on many different types of Apple devices including iPhone, iPads, and iPods. myInventory app can be used by any UF employee. myInventory app can be downloaded by anyone with the Property Custodian, Departmental Contact, IT Contact, or Scanner role in myAssets. Whenever it has been discovered that Attractive Property has been lost or stolen, the University Police Department must be notified immediately to obtain an incident or police report, whichever is applicable. Phone (352) 392-2556 This directive establishes the proper methods of disposing of attractive property. A limitation may be set to control the number of items an organization can receive during a specified period, The surplus property must not be needed by another UF department or under bid, Return the surplus property to UF Surplus in the unlikely event that any sensitive information still exists on the property, Use the surplus property appropriately according to all local, state and federal regulation, Dispose of such surplus equipment as required by local, state and federal regulations. Transfer (Receive) Property from UF Surplus, Departmental Online Shopping and Equipment Request Website. UF Asset Management Surplus Warehouse is located at UF Asset Management Warehouse, 994 Elmore Drive in Gainesville, Florida 32611. The course also discusses inventory policy and explains workflow of requests to department approvers and Asset Management for final approval and processing in myUFL. A Foreign Travel Request, in addition to the Off-Site Certification, must be submitted before equipment can be taken outside the United States. Contact name, phone number, and email address for everyone who is authorized by the organization to pick donated items up from UF Surplus. Only pre-authorized users can pick up equipment from the UF Surplus. Gainesville, FL 32611
The UF Surplus PC shop refurbishes computer equipment to meet UF Information Technology (UFIT) standards. It is the committees role to recommend the final disposition of capital assets. STAR (Scanning Targeted Auditable Resources) Departments All policies and procedures discussed in these materials are accurate and up to date. The UF Surplus warehouse is available to UF Departments Monday-Friday from 8:30am to 4:00pm and is located at 976 Elmore Dr., Gainesville, FL 32611. Complete this form for approval from Asset Management to travel abroad with UF equipment. By working together, we can support UFs Strategic Plan and achieve the Universitys sustainability goals. You will get a confirmation from Asset Management that your posting has been approved & released, What parts were used to repair other property, What was done with the parts that were remaining, Signatures from the College Dean, Division of Sponsored Programs and the Property Custodian, Verification of acceptance of the equipment by signature or email from the receiving institution. The Property Custodian will identify Departmental Contacts who will be delegated daily tasks. Below are different methods and procedures for disposing of attractive assets: In support of UF Strategic Plan and UFs sustainability initiative, when attractive property is no longer needed, all property should be sent to UF Surplus to be reused, refurbished, or recycled. Sample Procedures for Managing Attractive and Sensitive Property The department will use theDisposal Requestand include: When a department has not disposed of an asset properly, such as throwing it away, theDisposal Requestmust be used. Approves all departmental certification and transaction requests. UF Surplus provides the electronic media secure disposal service for the University of Florida and Shands for electronic equipment being disposed of or transferred. Examples of capital tangible property are furniture and equipment, livestock, library resources. myAssets is an intuitive and easy to use online property management system for capital assets, attractive property, and surplus property. UF Surplus recycles end-of-life surplus property that cannot be used by other departments within the University or repurposed by another entity to reduce or eliminate the waste that is placed into landfills. University of Florida
Items include: UF Surplus provides an easy way for surplus property to be reused by other departments within the University or repurposed by another entity. PeopleSoft is the universitys Enterprise Reporting Planning (ERP) system. Departments need to document on the Disposal Request: By submitting this disposal request, the department is certifying that the asset will be dismantled and no longer used. UF Surplus donates furniture and equipment for community, non-profit, and educational use to support the communities in which we are present. UF Surplus provides an easy way for surplus property to be reused by other departments within the University or repurposed by another entity. A UF Asset Management Surplus Warehouse has a 5.0 Star Rating from 1 reviewers. Schools and non-profits can enroll into our donation program. Address: 116 Elmore Hall, University of Florida
Freon should be removed from equipment, for the safety of UF Surplus staff, in accordance to the policies of the Facilities Services Recycling Yard and to comply with EPA regulation section 608. Property Custodians and Contacts Gainesville, FL 32611
By working together, we can support UFs Strategic Plan and achieve the Universitys sustainability goals. (352) 392-3261, Departmental Online Shopping and Equipment Request Website, Obtaining or Transferring a License Plate or Title for a University Vehicle, Transfer (Receive) Property from UF Surplus. Gainesville, FL 32611
Asset Management maintains two listservs to assist the UF community with asset management. Off-Site Certifications are required for property which is removed from UF owned, leased, or used locations. Sample attractive and sensitive property procedures to assist departments in properly managing their inventory. the UF Surplus Operations Manager to end the auction. These items are verified annually through the space inventory and allocation system (SPIN). Note: Federal Property should never be purchased unencumbered through myUF Payment Solutions or purchased with a PCard. University of Florida
Sign up for the UF Property Swap Listserv. myAssets has the following roles and functions: Property Custodian (PC) Has responsibility for all property that is in possession of the department. This disposal request can only be used for non-mandatory (departmental elected) attractive property. A The phone number for UF Asset Management Surplus Warehouse is: (352) 392-0370. Text-Only Version, Higher Education Opportunity for Children of TEAMS Employees, Employee Award and Recognition Programs Policy, Course Transfer Evaluation (Undergraduate), UF Directives and Procedures for Asset Management, Division of Sponsored Researchs web site, Explain the differences between assets and property, Identify the different decals UF uses to identify and track department assets and attractive items, Summarize the responsibilities different individuals/groups have for managing and tracking property, Explain the importance of identifying and tracking property, Outline procedures for managing and tracking property, Determine what surplus property is, locate and use the UF Surplus Warehouse, and describe how users are authorized, List some resources they can access for assistance with property management, To shop for an asset(s) in myUF Market, if you are permanent staff or faculty you automatically have the role UF_N_MKT_Shopper and may shop in myUF Market; for non-permanent staff or faculty, obtain the role UF_N_MKT_Shopper_Req, To create a requisition for purchase, obtain the role UF_N_MKT_Requestor to place orders in myUF Market, To receive a purchased item, obtain the role UF_PO_RECEIVER to receive items in myUF, For performing reviewer functions for assets in myUF Payment Solutions, obtain the UF_AP_Reviewer role, For performing approver functions for assets in myUF Payment Solutions, obtain the UF_AP_Approver role, To view Asset Management Images listed on theusers Administrative Menu obtain the roleUF_N_AM_IMAGING_VIEW, To process vouchers, obtain the role UF_AP_VOUCHER_PROCESSOR (DSOs only), To see the Basic Add screen, obtain the role UF_FI_UNIVERSAL_INQUIRY, For information on the ECCN (Export Control Classification Number) used in purchasing an assetthat will leave the country or be used outside of theUS, such as a laptop computer, and policy, pleasevisitthe. In accordance with Section 273.05, Florida Statutes, the University has appointed a Property Management Committee to review all dispositions information for UF owned capital assets. UF uses 3 special codes at the beginning of the tag number to identify federal property: Examples of federal agencies who provide property to UF are the National Science Foundation (NSF), National Aeronautical and Space Administration (NASA), and the Governmental Surplus Administration (GSA), often referred to as CITRA at UF. Schools and non-profit organizations can enroll in our donation program. (352) 392-3261, Departmental Online Shopping and Equipment Request Website, Transfer (Receive) Property from UF Surplus. myAssets is the office property record for all attractive property. Property Custodians are responsible for approving all disposal requests. If the department is unable to upload the request, the disposal request can be e-mailed to property@admin.ufl.edu. Items available for departmental transfer from UF Surplus. Property Custodians, Departmental Contacts, and Authorized UF Warehouse users. Gainesville, FL 32611 Copy of Organizations Consumer Certificate of Exemption (DR-14) issued by Florida Dept of Revenue. Required training: PST501 Property 101. Sample of Draft UF Health IT Attractive Property Directive Complete an International Transport of Assets Request PDF | Simulation, Submit an Asset Disposal RequestPDF | Simulation, Submit a Surplus Request PDF | Simulation, Submit an Asset Transfer RequestPDF | Simulation, Applying Decals to Capital Assets and Attractive Property PDF. Equipment located in an area not serviced by UF Surplus may work with their local recycler to dispose of equipment, Select Appropriate Listserv Group (UF-PROPERTY-SWAP-L), Add Photos by browsing for file & attaching any photos. Sample Tax-Exempt Form Federal property should never be purchased unencumbered through myUF Payment Solutions or purchased with a PCard. Lists and descriptions of all UF security roles may be found on theIdentity & Access Managementwebsite. Asset Relocations, Transfers, and Dispositions, Foreign Travel Requests and Off-Site Certifications, General Accounting and Financial Reporting. prior to pick-up by UF Surplus. UF Surplus, on average, reuses, refurbishes, and recycles over the industry standard of 90% of all surplus property received from UF departments, Direct Support Organizations, Health Science Center Affiliates, and Shands Hospital. If the department states that it will fulfill their request than the UF Surplus employee will note the conversation and auction number on the printed equipment request form and request from. The following procedures must be followed for Surplus Pick-up requests that contain Freon: UF HR Toolkit Submit a Surplus Pick-Up Request, University of Florida You can also access myTraining from myUFL using the following navigation: The police report or incident report will be required to complete the Disposal Request. PST501: Property 101
You may notice the navigation in myUFL is different than what is shown in these training resources. Rest assured, these changes are primarily look and feel differences. Attractive property can be trade-in by the department for the purchase of goods or services using the Disposal Request. If you are having issues with storing your items while awaiting pick-up, please contact the UF Surplus Manager at (352) 392-0370, Submit a Surplus Property Pick-up Request following the steps in that section (below), Contact a HVAC vendor to have the Freon removed from your unit, Print an Equipment Disposal Refrigerant Recovery form and have the contractor sign, certifying Freon has been removed properly, After the form is received, and Freon has been removed, UF Surplus staff will schedule a pick-up or you can drop the item off at the UF Surplus warehouse, List the item on the UF Property Swap Listserv (, If the item is not claimed by anyone on the listserv, then submit a Surplus Property Pick-Up Request following the steps in that section (below). This field is for validation purposes and should be left unchanged. (352) 392-3261, General Accounting and Financial Reporting, Instructions for Running Transaction Detail by Account Code Report, Sample of Draft UF Health IT Attractive Property Directive, Sample Procedures for Managing Attractive and Sensitive Property, STAR (Scanning Targeted Auditable Resources) Departments. If you have already taken PST501 my Assets before the upgrade, register for PST502 and take the Fast Track to learn about the new features in the upgrade. (352) 392-3261, Equipment Disposal Form - Refrigerant Recovery, Departmental Online Shopping and Equipment Request Website, Transfer (Receive) Property from UF Surplus, When requesting the disposal of equipment that may be biohazardous, radioactive or chemically toxic, the department must ensure compliance with all Environmental Health and Safety regulations and obtain any required certifications, which can be found at, Move surplus items stored on high shelving or obstructed by other obstacles so they are easily accessible for the UF Surplus staff, Surplus items located in a facility that is deemed inaccessible can be denied for pick-up, Dismantle any items that are attached to a building or otherwise require dismantling (such as desks that are assembled as work stations, shelving that is bolted together, or laboratory equipment that is assembled with other laboratory equipment) so that they are easily accessible for the UF Surplus staff to efficiently remove, For heavy or cumbersome surplus items, if the UF Surplus staff is unable to remove the items safely, the department will be referred to Facility Services Work Management or an outside supplier to remove the items and deliver them to UF Surplus, Remove all sensitive data from hard drives of computer equipment, Remove oil, liquids, and chemicals for the safety of UF Surplus staff and in accordance with the policies of the Facilities Services Recycling Yard before completing a Surplus Pick-Up Request, Surplus property made of glass or containing large amounts of glass cannot be picked up for the safety of UF Surplus staff, Surplus property must be in an area that does not propose a health hazard or safety issue for the UF Surplus staff. Additionally, property purchased on federal grants that have closed, but are continuing to support the PIs research, can transfer with the faculty member if the property is not needed at UF. UF Surplus provides an easy way for surplus property to be reused by other departments within the University or repurposed by another entity. To begin an online course, click the green Start button. The federal government requires this property to be tracked. All UF Departments.
Gainesville, FL 32611 By working together, we can support UFs Strategic Plan and achieve the Universitys sustainability goals. No property, including attractive assets, may be given to an individual or thrown away without prior approval from Asset Management. to grow your business. Foreign Travel Equipment Authorization Inaccessible Locations Required training: PST501 Property 101 and encouraged to take PST502 myAssets, Departmental Contact (DC) Handles the day-to-day operations related to the management of departmental property. To adhere to Section 273.05, Florida Statutes, and other regulations. myAssets integrated workflow enables individuals responsible for the property to have up-to-date information to manage the property and submit forms including updates, inventory certifications, transfers, dispositions, and surplus pickups electronically for final approval at Asset Management and then into PeopleSoft (myUFL), the official financial property record for all capital assets.
Before furniture and equipment are charged to a contract or grant, departments must review the terms and conditions of the agreement to identify limitations for purchasing furniture and equipment. myAssets is an intuitive and easy to use online property management system for capital assets, attractive property, and surplus property. Its mission is to establish uniform directives and procedures for accountability, control and disposal of state-owned and government-owned equipment entrusted to the care of University employees, and to provide quality support services to its customers in a responsible and accountable manner. Asset Management works closely with Departmental Property Contacts and Property Custodians to facilitate the management of property. Departments will need to request approval from Asset Management using a disposal request for all of the disposal methods below. The titles ownership remains with the agency. Should approval be granted, then the Operations Manager will end the auction and a transfer form will be completed for the item. UF_FI_UNIVERSAL_INQUIRY: Read-Only access to view asset information and run reports. Assets can be loaned or furnished to UF by a federal agency or other agencies to be used at the University. Fax (352) 392-4587 This listserv includes all Property Custodians, Property Contacts, and UF staff members who are interested in property issues. Asset Management uses this listserv to communicate with the campus community on property issues (List Archive is available). Attractive Property is property that costs less than $5,000. Directive Statement This directive establishes the proper methods for donations of property from UF Surplus. , departments can request that items currently for sale by action to be removed from auction and transferred to the department. Items available for departmental transfer from UF Surplus, Departmental Online Shopping and Equipment Request Website, Equipment (computers, laptops, monitors, and printers), All surplus property deemed viable will be available for 14 days to allow other departments the option of acquiring the property before it is sold or recycled, To provide equal opportunity for all departments to choose the most valued surplus property available from UF Surplus, departments may be limited on the number of items each department can obtain from UF Surplus during a specified time period. Capital assets, sometimes referred to as fixed assets, are resources of the University and are included on the University financial statements. Surplus property which is not claimed by the departments is auctioned to the general public. To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. Department Accountable Officers may use the simulations in this module to research assets in myUFL to verify information in their departments inventory. myAssets is UF property management system, offering a simple web-based system to manage, update and track the life cycle of assets. Please take the time to explore and discover how easy it is to use myAssets. For more information, visit the myAssets Toolkit. Otherwise, UF Surplus staff will schedule a pick-up of your item, Click on SURPLUS ->Submit Surplus Pickup, The request will be submitted to the Property Custodian to approve, Once the request has been approved, you will be notified by e-mail that the request has been scheduled it will be picked up within 14 days, Or, you can drop the item off at the UF Surplus Warehouse at 976 Elmore Drive Gainesville, FL 32611 Hours of operation are Monday-Friday 8:30am 4:00pm. Real property is buildings, land, land improvements, and infrastructure. Information about updating asset locations, transferring assets between departments, and disposing of assets. A list of inaccessible locations.
This directive establishes the proper methods for transfer of property from UF Surplus. Assets can be donated to UF through the UF Foundation from other universities, the Federal Government, other State agencies and private industries, or transferred in with incoming faculty from another university. The Department Contact and Property Custodian can request unneeded furniture and equipment to be picked up from their department with a Surplus Pick-up Request in myAssets. (352) 392-3261 Provides documentation that the substance used for refrigeration (freon) is removed from equipment (i.e. UF Surplus recycles end-of-life surplus property that cannot be used by other departments within the University or repurposed by another entity to reduce or eliminate the waste that is placed into landfills. The course shows how to obtain a listing of department assets and submit property status change requests to Asset Management, including updating property, completing inventory, creating reports of survey, and requesting surplus equipment pickup. Note: Computers cannot be listed on Listserv. The Property Custodian will approve all requests for pre-authorization. For units that are laboratory use only, please email: UF Surplus staff will contact you with their determination. Departments will need to request the disposal of the property from Asset Management for all capital assets or attractive property not sent to UF Surplus. Required training: PST501 Property 101 and PST502 myAssets, Scanner Enables UF employee to download the myInventory app on an Apple device. Join the list by completing the form below. Surplus storage and sales also this building has the NCCER training courses also inside for staff. When removing the packing slip and confirming the contents of package, this employee will indicate the following on the packing slip: The employee who received and verified the equipment will sign and date the packing slip, The department will follow the steps in the, The department will add the asset into myAssets, Asset Management will authorize the department to pick-up Federal surplus property, Certify receipt of the property items and authorize payment (when necessary) when the Federal surplus property is received, Mail a copy of the certification of receipt or invoice to Asset Management (PO Box 115300, 116 Elmore Hall), or email to, Asset Management will add equipment to the system, General types of furniture and equipment, such as typewriters, air conditioners, office furniture, and calculators are not permitted to be purchased unless specifically approved in writing by the Contracting Officer, All Purchase Requisitions (partially or fully funded) must include the project number assigned to the contract and grant on the ChartField string, Receive the asset(s) in myAssets see instructions in the, Obtain supporting documentation which clearly confirms that ownership has been transferred to the University of Florida, Asset Management staff will add the asset to the Asset Management subsystem indicating the acquisition type as donation, The value of the donated asset is added to the financial statements at the fair market value of the asset at the time the University of Florida acquires the asset, Principal Investigators (PIs) must send a copy of the shipping documents, transfer order, and/or correspondence pertaining to the receipt of the furniture or equipment to Asset Management at, Title to all furniture and equipment furnished by the government for use on a project or through the Federal Excess Personal Property Program will remain with the government, University of Florida Plant City Campus is responsible for receiving any property from the, The Department Contact for Plant City must notify Asset Management with supporting documentation when Federal excess property is received, Such assets, when acquired by NASA grants, will be maintained in accordance with, Furniture or equipment furnished by the government are subject to all reporting requirements of the contract, grant or program until the project is terminated, at which time specific disposition instructions will be requested by Asset Management. Example of a letter that may be provided to Asset Management Services to authorize an employee to sign and pick up items from UF Surplus on behalf of their organization. A UF Asset Management Surplus Warehouse is located at UF Asset Management Warehouse, 994 Elmore Drive, Gainesville, FL 32611, A UF Asset Management Surplus Warehouse is open:Thursday: 8:30 AM - 3:30 PM Friday: 8:30 AM - 3:30 PM Saturday: Closed Sunday: Closed Monday: 8:30 AM - 3:30 PM Tuesday: 8:30 AM - 3:30 PM Wednesday: 8:30 AM - 3:30 PM. UF Surplus is responsible for picking up, transferring, recycling, donating, and selling by public auction all surplus property for the University of Florida. UF Asset Management Warehouse, 994 Elmore Drive. UF Surplus donates furniture and equipment to support the communities in which we are present. In support of UFs Strategic Plan and UFs sustainability initiative, UF Surplus, on average, reuses, refurbishes, and recycles 97% of all surplus property received from UF departments, Direct Support Organizations (DSOs), Health Science Center Affiliates (HSC), and Shands Hospital. Postings on this web site should include a description of the items and a picture if possible. Any furniture acquired through this web site must continue to serve the UF community and is not available for personal or private use. When a faculty member transfers from UF to another University, the property purchased on grants or contracts that are transferring with the faculty member will transfer to the new University.
Sign up for the UF Property Swap Listserv. myAssets has the following roles and functions: Property Custodian (PC) Has responsibility for all property that is in possession of the department. This disposal request can only be used for non-mandatory (departmental elected) attractive property. A The phone number for UF Asset Management Surplus Warehouse is: (352) 392-0370. Text-Only Version, Higher Education Opportunity for Children of TEAMS Employees, Employee Award and Recognition Programs Policy, Course Transfer Evaluation (Undergraduate), UF Directives and Procedures for Asset Management, Division of Sponsored Researchs web site, Explain the differences between assets and property, Identify the different decals UF uses to identify and track department assets and attractive items, Summarize the responsibilities different individuals/groups have for managing and tracking property, Explain the importance of identifying and tracking property, Outline procedures for managing and tracking property, Determine what surplus property is, locate and use the UF Surplus Warehouse, and describe how users are authorized, List some resources they can access for assistance with property management, To shop for an asset(s) in myUF Market, if you are permanent staff or faculty you automatically have the role UF_N_MKT_Shopper and may shop in myUF Market; for non-permanent staff or faculty, obtain the role UF_N_MKT_Shopper_Req, To create a requisition for purchase, obtain the role UF_N_MKT_Requestor to place orders in myUF Market, To receive a purchased item, obtain the role UF_PO_RECEIVER to receive items in myUF, For performing reviewer functions for assets in myUF Payment Solutions, obtain the UF_AP_Reviewer role, For performing approver functions for assets in myUF Payment Solutions, obtain the UF_AP_Approver role, To view Asset Management Images listed on theusers Administrative Menu obtain the roleUF_N_AM_IMAGING_VIEW, To process vouchers, obtain the role UF_AP_VOUCHER_PROCESSOR (DSOs only), To see the Basic Add screen, obtain the role UF_FI_UNIVERSAL_INQUIRY, For information on the ECCN (Export Control Classification Number) used in purchasing an assetthat will leave the country or be used outside of theUS, such as a laptop computer, and policy, pleasevisitthe. In accordance with Section 273.05, Florida Statutes, the University has appointed a Property Management Committee to review all dispositions information for UF owned capital assets. UF uses 3 special codes at the beginning of the tag number to identify federal property: Examples of federal agencies who provide property to UF are the National Science Foundation (NSF), National Aeronautical and Space Administration (NASA), and the Governmental Surplus Administration (GSA), often referred to as CITRA at UF. Schools and non-profit organizations can enroll in our donation program. (352) 392-3261, Departmental Online Shopping and Equipment Request Website, Transfer (Receive) Property from UF Surplus. myAssets is the office property record for all attractive property. Property Custodians are responsible for approving all disposal requests. If the department is unable to upload the request, the disposal request can be e-mailed to property@admin.ufl.edu. Items available for departmental transfer from UF Surplus. Property Custodians, Departmental Contacts, and Authorized UF Warehouse users. Gainesville, FL 32611 Copy of Organizations Consumer Certificate of Exemption (DR-14) issued by Florida Dept of Revenue. Required training: PST501 Property 101. Sample of Draft UF Health IT Attractive Property Directive Complete an International Transport of Assets Request PDF | Simulation, Submit an Asset Disposal RequestPDF | Simulation, Submit a Surplus Request PDF | Simulation, Submit an Asset Transfer RequestPDF | Simulation, Applying Decals to Capital Assets and Attractive Property PDF. Equipment located in an area not serviced by UF Surplus may work with their local recycler to dispose of equipment, Select Appropriate Listserv Group (UF-PROPERTY-SWAP-L), Add Photos by browsing for file & attaching any photos. Sample Tax-Exempt Form Federal property should never be purchased unencumbered through myUF Payment Solutions or purchased with a PCard. Lists and descriptions of all UF security roles may be found on theIdentity & Access Managementwebsite. Asset Relocations, Transfers, and Dispositions, Foreign Travel Requests and Off-Site Certifications, General Accounting and Financial Reporting. prior to pick-up by UF Surplus. UF Surplus, on average, reuses, refurbishes, and recycles over the industry standard of 90% of all surplus property received from UF departments, Direct Support Organizations, Health Science Center Affiliates, and Shands Hospital. If the department states that it will fulfill their request than the UF Surplus employee will note the conversation and auction number on the printed equipment request form and request from. The following procedures must be followed for Surplus Pick-up requests that contain Freon: UF HR Toolkit Submit a Surplus Pick-Up Request, University of Florida You can also access myTraining from myUFL using the following navigation: The police report or incident report will be required to complete the Disposal Request. PST501: Property 101
You may notice the navigation in myUFL is different than what is shown in these training resources. Rest assured, these changes are primarily look and feel differences. Attractive property can be trade-in by the department for the purchase of goods or services using the Disposal Request. If you are having issues with storing your items while awaiting pick-up, please contact the UF Surplus Manager at (352) 392-0370, Submit a Surplus Property Pick-up Request following the steps in that section (below), Contact a HVAC vendor to have the Freon removed from your unit, Print an Equipment Disposal Refrigerant Recovery form and have the contractor sign, certifying Freon has been removed properly, After the form is received, and Freon has been removed, UF Surplus staff will schedule a pick-up or you can drop the item off at the UF Surplus warehouse, List the item on the UF Property Swap Listserv (, If the item is not claimed by anyone on the listserv, then submit a Surplus Property Pick-Up Request following the steps in that section (below). This field is for validation purposes and should be left unchanged. (352) 392-3261, General Accounting and Financial Reporting, Instructions for Running Transaction Detail by Account Code Report, Sample of Draft UF Health IT Attractive Property Directive, Sample Procedures for Managing Attractive and Sensitive Property, STAR (Scanning Targeted Auditable Resources) Departments. If you have already taken PST501 my Assets before the upgrade, register for PST502 and take the Fast Track to learn about the new features in the upgrade. (352) 392-3261, Equipment Disposal Form - Refrigerant Recovery, Departmental Online Shopping and Equipment Request Website, Transfer (Receive) Property from UF Surplus, When requesting the disposal of equipment that may be biohazardous, radioactive or chemically toxic, the department must ensure compliance with all Environmental Health and Safety regulations and obtain any required certifications, which can be found at, Move surplus items stored on high shelving or obstructed by other obstacles so they are easily accessible for the UF Surplus staff, Surplus items located in a facility that is deemed inaccessible can be denied for pick-up, Dismantle any items that are attached to a building or otherwise require dismantling (such as desks that are assembled as work stations, shelving that is bolted together, or laboratory equipment that is assembled with other laboratory equipment) so that they are easily accessible for the UF Surplus staff to efficiently remove, For heavy or cumbersome surplus items, if the UF Surplus staff is unable to remove the items safely, the department will be referred to Facility Services Work Management or an outside supplier to remove the items and deliver them to UF Surplus, Remove all sensitive data from hard drives of computer equipment, Remove oil, liquids, and chemicals for the safety of UF Surplus staff and in accordance with the policies of the Facilities Services Recycling Yard before completing a Surplus Pick-Up Request, Surplus property made of glass or containing large amounts of glass cannot be picked up for the safety of UF Surplus staff, Surplus property must be in an area that does not propose a health hazard or safety issue for the UF Surplus staff. Additionally, property purchased on federal grants that have closed, but are continuing to support the PIs research, can transfer with the faculty member if the property is not needed at UF. UF Surplus provides an easy way for surplus property to be reused by other departments within the University or repurposed by another entity. To begin an online course, click the green Start button. The federal government requires this property to be tracked. All UF Departments.
Gainesville, FL 32611 By working together, we can support UFs Strategic Plan and achieve the Universitys sustainability goals. No property, including attractive assets, may be given to an individual or thrown away without prior approval from Asset Management. to grow your business. Foreign Travel Equipment Authorization Inaccessible Locations Required training: PST501 Property 101 and encouraged to take PST502 myAssets, Departmental Contact (DC) Handles the day-to-day operations related to the management of departmental property. To adhere to Section 273.05, Florida Statutes, and other regulations. myAssets integrated workflow enables individuals responsible for the property to have up-to-date information to manage the property and submit forms including updates, inventory certifications, transfers, dispositions, and surplus pickups electronically for final approval at Asset Management and then into PeopleSoft (myUFL), the official financial property record for all capital assets.
Before furniture and equipment are charged to a contract or grant, departments must review the terms and conditions of the agreement to identify limitations for purchasing furniture and equipment. myAssets is an intuitive and easy to use online property management system for capital assets, attractive property, and surplus property. Its mission is to establish uniform directives and procedures for accountability, control and disposal of state-owned and government-owned equipment entrusted to the care of University employees, and to provide quality support services to its customers in a responsible and accountable manner. Asset Management works closely with Departmental Property Contacts and Property Custodians to facilitate the management of property. Departments will need to request approval from Asset Management using a disposal request for all of the disposal methods below. The titles ownership remains with the agency. Should approval be granted, then the Operations Manager will end the auction and a transfer form will be completed for the item. UF_FI_UNIVERSAL_INQUIRY: Read-Only access to view asset information and run reports. Assets can be loaned or furnished to UF by a federal agency or other agencies to be used at the University. Fax (352) 392-4587 This listserv includes all Property Custodians, Property Contacts, and UF staff members who are interested in property issues. Asset Management uses this listserv to communicate with the campus community on property issues (List Archive is available). Attractive Property is property that costs less than $5,000. Directive Statement This directive establishes the proper methods for donations of property from UF Surplus. , departments can request that items currently for sale by action to be removed from auction and transferred to the department. Items available for departmental transfer from UF Surplus, Departmental Online Shopping and Equipment Request Website, Equipment (computers, laptops, monitors, and printers), All surplus property deemed viable will be available for 14 days to allow other departments the option of acquiring the property before it is sold or recycled, To provide equal opportunity for all departments to choose the most valued surplus property available from UF Surplus, departments may be limited on the number of items each department can obtain from UF Surplus during a specified time period. Capital assets, sometimes referred to as fixed assets, are resources of the University and are included on the University financial statements. Surplus property which is not claimed by the departments is auctioned to the general public. To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. Department Accountable Officers may use the simulations in this module to research assets in myUFL to verify information in their departments inventory. myAssets is UF property management system, offering a simple web-based system to manage, update and track the life cycle of assets. Please take the time to explore and discover how easy it is to use myAssets. For more information, visit the myAssets Toolkit. Otherwise, UF Surplus staff will schedule a pick-up of your item, Click on SURPLUS ->Submit Surplus Pickup, The request will be submitted to the Property Custodian to approve, Once the request has been approved, you will be notified by e-mail that the request has been scheduled it will be picked up within 14 days, Or, you can drop the item off at the UF Surplus Warehouse at 976 Elmore Drive Gainesville, FL 32611 Hours of operation are Monday-Friday 8:30am 4:00pm. Real property is buildings, land, land improvements, and infrastructure. Information about updating asset locations, transferring assets between departments, and disposing of assets. A list of inaccessible locations.
This directive establishes the proper methods for transfer of property from UF Surplus. Assets can be donated to UF through the UF Foundation from other universities, the Federal Government, other State agencies and private industries, or transferred in with incoming faculty from another university. The Department Contact and Property Custodian can request unneeded furniture and equipment to be picked up from their department with a Surplus Pick-up Request in myAssets. (352) 392-3261 Provides documentation that the substance used for refrigeration (freon) is removed from equipment (i.e. UF Surplus recycles end-of-life surplus property that cannot be used by other departments within the University or repurposed by another entity to reduce or eliminate the waste that is placed into landfills. The course shows how to obtain a listing of department assets and submit property status change requests to Asset Management, including updating property, completing inventory, creating reports of survey, and requesting surplus equipment pickup. Note: Computers cannot be listed on Listserv. The Property Custodian will approve all requests for pre-authorization. For units that are laboratory use only, please email: UF Surplus staff will contact you with their determination. Departments will need to request the disposal of the property from Asset Management for all capital assets or attractive property not sent to UF Surplus. Required training: PST501 Property 101 and PST502 myAssets, Scanner Enables UF employee to download the myInventory app on an Apple device. Join the list by completing the form below. Surplus storage and sales also this building has the NCCER training courses also inside for staff. When removing the packing slip and confirming the contents of package, this employee will indicate the following on the packing slip: The employee who received and verified the equipment will sign and date the packing slip, The department will follow the steps in the, The department will add the asset into myAssets, Asset Management will authorize the department to pick-up Federal surplus property, Certify receipt of the property items and authorize payment (when necessary) when the Federal surplus property is received, Mail a copy of the certification of receipt or invoice to Asset Management (PO Box 115300, 116 Elmore Hall), or email to, Asset Management will add equipment to the system, General types of furniture and equipment, such as typewriters, air conditioners, office furniture, and calculators are not permitted to be purchased unless specifically approved in writing by the Contracting Officer, All Purchase Requisitions (partially or fully funded) must include the project number assigned to the contract and grant on the ChartField string, Receive the asset(s) in myAssets see instructions in the, Obtain supporting documentation which clearly confirms that ownership has been transferred to the University of Florida, Asset Management staff will add the asset to the Asset Management subsystem indicating the acquisition type as donation, The value of the donated asset is added to the financial statements at the fair market value of the asset at the time the University of Florida acquires the asset, Principal Investigators (PIs) must send a copy of the shipping documents, transfer order, and/or correspondence pertaining to the receipt of the furniture or equipment to Asset Management at, Title to all furniture and equipment furnished by the government for use on a project or through the Federal Excess Personal Property Program will remain with the government, University of Florida Plant City Campus is responsible for receiving any property from the, The Department Contact for Plant City must notify Asset Management with supporting documentation when Federal excess property is received, Such assets, when acquired by NASA grants, will be maintained in accordance with, Furniture or equipment furnished by the government are subject to all reporting requirements of the contract, grant or program until the project is terminated, at which time specific disposition instructions will be requested by Asset Management. Example of a letter that may be provided to Asset Management Services to authorize an employee to sign and pick up items from UF Surplus on behalf of their organization. A UF Asset Management Surplus Warehouse is located at UF Asset Management Warehouse, 994 Elmore Drive, Gainesville, FL 32611, A UF Asset Management Surplus Warehouse is open:Thursday: 8:30 AM - 3:30 PM Friday: 8:30 AM - 3:30 PM Saturday: Closed Sunday: Closed Monday: 8:30 AM - 3:30 PM Tuesday: 8:30 AM - 3:30 PM Wednesday: 8:30 AM - 3:30 PM. UF Surplus is responsible for picking up, transferring, recycling, donating, and selling by public auction all surplus property for the University of Florida. UF Asset Management Warehouse, 994 Elmore Drive. UF Surplus donates furniture and equipment to support the communities in which we are present. In support of UFs Strategic Plan and UFs sustainability initiative, UF Surplus, on average, reuses, refurbishes, and recycles 97% of all surplus property received from UF departments, Direct Support Organizations (DSOs), Health Science Center Affiliates (HSC), and Shands Hospital. Postings on this web site should include a description of the items and a picture if possible. Any furniture acquired through this web site must continue to serve the UF community and is not available for personal or private use. When a faculty member transfers from UF to another University, the property purchased on grants or contracts that are transferring with the faculty member will transfer to the new University.